Generate Documents for Extension of conducting Annual General Meeting
To,Registrar of Companies,
Subject: Application pursuant to provision of section 96 of the Companies Act 2013 for seeking extension of for holding the Annual General Meeting of the Company.
In the last month of Financial Year 2019-20, the COVID-19 i.e. Coronavirus pandemic out broke all over the world and in India, causing major disturbance and resulting into forcing government to enforce lock-downs on all economic activity. Restrictions have been imposed such as to maintain social distancing, quarantines, travel bans and closure of non essential services all over the world.
The Annual General Meeting of the Members of the Company in respect of the year ended on 31/03/2020 is required to be held on or before . The Company is not in a position to hold its Annual General Meeting within the stipulated time period in spite of all efforts made in this direction, the Annual Accounts for the financial year 2019-20 could not be finalized due to the aforesaid situation.
However the company is making its best efforts to prepare and finalize its Annual Accounts at the earliest. But the said accounts duly audited cannot be made ready to place before the Annual General Meeting on or before . Owing to this unavoidable position, the Board of Directors of the company passed a Resolutions by Board Meeting held on for making an application for allowing extension for convening Annual General Meeting. (Copy of the resolution is enclosed herewith as Annexure I)
In view of the unexpected. unusual and extraordinary circumstances, it is humbly submitted to seek on extension of beyond for convening the Annual General Meeting of the Company, by which time we hope to finalize the Annual Accounts of the company and get the same duly audited.
A list of the Board of Directors is also enclosed for ready reference as Annexure II. The Registrar of Companies is humbly requested to kindly consider the aforesaid request and accord approval extending the period of Annual General Meeting in respect of the financial year 2019-20 by a period of beyond and oblige. However, we would ensure that in future all care shall be taken to convene the Annual General Meeting within the prescribed time period.
DIN: R/o :
CERTIFIED TRUE COPY OF THE RESOLUTION PASSED AT THE MEETING OF THE BOARD OF DIRECTORS OF HELD ON , AT
“RESOLVED THAT the Board hereby approves to make and submit an application under provisions of section 96 of the Companies Act, 2013 to the Registrar of Companies, requesting to allow extension of beyond for convening the Annual General Meeting of the members of the Company.
“RESOLVED FURTHER THAT , of the Company, be and is hereby authorized to make and submit the aforesaid application and take all other steps as may be necessary in this regard.”